Importing Contacts into Outlook

Importing Contacts into MS Outlook:

1)Open Oulook
2) Click on File Menu
3) Import/Export

4) Select-Import from another program or file



5) Click Next

6) Select the file type that your going to be importing from.  You can import from Access, Excel, Windows Mail/Outlook Express, and more.

7) Click Next

8) Click browse and search for the file that your going to be inporting, or you can also just type the path in by hand.

9) Select how you want Outlook to handle duplicates.  Your options are replacing the contact with the contact being imported allowing the duplicate to be created, or not importing any dupkicate infromation.  Typically, you will want to chose, option 3 "Do not import duplicate items.

10) Click Next

11) I would strongly advise to click on Map Custom Fields, and just make sure that all of the fields are maped properly.  If not then skip to step 12

12) Click on "Finish"





The import wizard may take a few minutes to run, but after it's done you should have all your contacts in the coresponding folder.

Creating New Email Profile

Before you start to create a new profile first you will need to have either written down or in your head all your accuonts that you want Outlook to use, and if your going to set your accounts up manually, you will need to have those settings as well.

To Create a New Profile:
1) Launch Control Pannel

2) Double click on Mail icon

3) Once open Click on "Show Profiles"

4) Click on Add

5) Create a name for your new profile

6) Click Ok

7) Go ahead and set up your email account(s)  SUGGESTION:  Set-Up all your email accounts at one time.  It will make things easier later.  If you need assistance seting up your accounts, please check out the post on Setting up POP3/IMAP accounts in Outlook 2007.

Setting up POP3/IMAP accounts in Outlook 2007

Before Starting this project you will need all your email account information, including your Exchange settings if your going to be using POP3.  You can get these from your ISP tech support for your ISP Email account, and if your using GMAIL, Yahoo, or Hotmail, etc, your can get the seetings usally from the help section.

Setting up POP3/IMAP email account in Outlook:

1) Open Outlook

2) Click on Tools Menu

3)Select Account Settings

4) On the Email Tab Click New

5) Choose the option for POP3/IMAP and then click Next

6) Fill in form with appropriate information  If you want to use POP3 instead of IMAP, then you MUST click on "Manually Configure Server Settings or Additional Server types".  If not then DO NOT mark the check box, and continue to step 7

7) Click Next

8) If you did not Click the check box, Outlook will automatically set your account up, and skip to step 16 .  If you DID clcik the check box then continue to step 9

9)You need to fill out the form asnwering ALL questions that have blanks next to them. Except the check box that says "Require log on using Secure Password Authentication (SPA)"

10) Click "More Settings"









11) Fill in the Name that you want Outlook to call the account. (This is under the General Tab)

12) Then Click on the Outgoing Server tab and make any configuations that you need to make. (You should already have the settings that your email server(s) need to configure your email accounts.  If not STOP and get them.  You can get them from your ISP, or searching in the Help section from your email company.)

13) Click on Advanced tab and fill in any configurations that you need.

14) Click Ok















5) Click Next

16)Click Finish